Room Bookings & AV Requests

Room Bookings & AV Requests

Department of Art History faculty, students, and post-doctoral fellows can use this form to assist with room booking and audio-visual (A/V) requests. Please complete the fields below and click “Submit.”

For special events (e.g., guest lectures, seminars, panels), please submit the form well in advance of the event (1–2 months preferred).

The Department will do its best to fulfill your request but please note that room availability varies, and specific room requests cannot be guaranteed.

If you have any questions, please contact the Visual Resources Curator.

Note: The Department of Art History Common Room (SS 6029) and Seminar Room (SS 6032) are available for department events only, e.g., colloquia, GUStA or HASA meetings, working groups, department meetings, etc. Please see the Art History Room Booking Calendar to check room availability before submitting the Room Bookings form.

1. Contact Information
Provide a short title for the event (e.g., colloquium, guest lecture, MACS Proseminar Series, Art History Kaffeeklatsch, etc.).
If you are booking an event for a guest speaker, please provide their name and affiliation.
2. Room Requirements
Required well in advance of the event (1-2 months preferred)
Indicate the maximum amount of people you anticipate for the event.
Indicate the preferred date and time for the event. If your dates are flexible, please provide a range of dates or alternate options.
E.g., Lecture, Seminar, Reception, Boardroom, etc.
Proximity to Sidney Smith Hall, preferred rooms or buildings, etc.
3. A/V Requirements
Please indicate if a projector is required for the event. If so, please indicate if HDMI is necessary?
Provide a brief description of the audio requirements for the event, if any. e.g., built-in audio vs. external speakers.
4. Additional Technology
Any additional tech accessories required for the booking, e.g., laser remote, microphone, USB reading light, etc.? If no other accessories are required, type 'none' in the field below.
5. Advertising
Required at least 3-4 weeks prior to the event
If you answer "YES" below, you must provide the Visual Resources Curator with images to be used in the poster as soon as possible. A draft poster will be provided to you for approval below finalizing.